Fax Versus Email

What is the Difference Between the Two?

There is no doubt that email is used more than any form of communication for quick correspondences. However, fax technology continues to retain a strong office presence. There are several reasons for this, some of which are as follows:

Credibility, Validity and Acceptance

Fax technology is widely accepted by the legal profession as the best way to transmit sensitive documents swiftly and securely. Faxing protects against the forgery of documents, as the original document can be compared to the faxed copy. This process is strengthened by the existence of log entries and fax headers. Thus, fax technology still provides an unequalled procedure for communicating with both credibility and security.

Because of this you can still encounter businesses in almost every industry who will accept faxed documents as a replacement for originals. This is particularly applicable to the likes of solicitors, lawyers, government officers, real estate companies, banks and companies involved in the motor trade.

While email and file attachments are perfect for everyday communication, they are not generally accepted for legal documentation, as attached files do not provide a time-stamped image of a document. Files sent in an email could have been created by any person at any time, and therefore cannot be trusted in the same way that faxed documents are.

Furthermore, there is no way to overcome the credibility difficulties that email suffers from. And there is no method of sending documents that has achieved the common acceptance of faxing. In addition to this, online faxing and FOIP provide the functionality of faxing without the lack of flexibility, requirement for an extra phone line, and expense. Thus, it is not hard to comprehend why faxing is here to stay.